The host Government will be responsible for ensuring security and order at the venue for the SADC Extra Ordinary Summit of Heads of State and Government, airport, major access points and routes through checks.
To facilitate the smooth entry of accompanying security personnel, Member States are required to submit to the Ministry of Foreign Affairs and International Trade, the list of security personnel, details of their firearms and radio communication equipment to be temporarily imported into the country. Only security personnel accompanying the Head of State or Government may bring side arms into Zimbabwe. The calibre of such arms should not exceed 12mm. All firearms will have to be declared at the port of entry. Permits for such firearms will be issued on arrival and must remain in possession of the officer responsible throughout their stay in Zimbabwe.
NB: Firearms and radio communication equipment clearance requests should be submitted at least five (5) days before arrival. Advance entry of firearms is prohibited.
Requests for clearance of firearms should be done through the Protocol and Conference Services Directorate and the following information should be provided through the following email: hresadcprotocol@gmail.com,
- Name of Holder of Firearm
- Nationality and Passport Number of Holder
- Type and Model of Firearm
- Serial Number of Firearm
- Rounds of Ammunition
NB: Only one armed close protection officer per Head of State and Government will be allowed in all official venues.
Requests for temporary importation of special equipment i.e. radios, should provide information such as the type of radio, serial numbers, frequencies, etc.
